Encyclopedia of U.S.-Latin American Relations

Guidelines for Contributors

1.Overall Scope
2. Arrangement
3. Readership and Level
4. Coverage and Treatment
5. Structure and Style
6. References, Further Reading, and Cases and Statutes Cited
7. Additional Style Points
8. Deadlines
9. Submission of Entries
10. Permissions for Quotations and Borrowing from Yourself
11. Contact

1. Overall Scope
Content will include the following entry types:
Country and Regional overviews in U.S.-Latin American Relations
Topics in U.S.-Latin American Relations
Acts, Treaties, and Agreements
People significant in U.S.-Latin American Relations
Conferences and Summits

2. Arrangement
The Encyclopedia is planned as a two-volume work containing approximately 800 entries. Entries will be organized alphabetically by headword for general ease of access, and there will be cross-references to other entries of interest on the same subject (see section 5).

3. Readership and Level
Our aim is to provide a helpful reference work through which a variety of users can choose their own paths. Therefore, it is important that entries be self-contained, written as clearly as possible, and that the use of undefined jargon be avoided.
Targeted users include: students and researchers engaged in the study of International Relations, History, and Political Science
Contributors should write for the general reader, insofar as they judge this to be possible without loss of accuracy. As much as possible, avoid jargon in setting out the significance of the entry.

4. Coverage and Treatment

Entry Types:

(Please also consult Article Scope Descriptions for your specific types of essays.)

Scope Descriptions

The scope description appropriate for an article (see Article Scope Descriptions) is meant to guide-not restrict the contributor's thinking. As a specialist in a field, the contributor is encouraged to shape the article using good judgment, although we urge the contributor to cover the points noted in the scope description. Any desire to significantly expand or restrict the scope description should be addressed to Routledge.

Fact/Interpretation

An encyclopedia should have an objective tone. Like all academic reference works, the Encyclopedia overall should serve as a reliable, impartial, and authoritative source. Insofar as they feel able to draw the distinction, contributors should mark the transition from factual to interpretive or controversial material. You may include your own views, but we ask that you avoid partisanship or polemic. It is always most appropriate in an encyclopedia article to summarize debates rather than to participate in them. In addition, watch out for hyperbole and unsupported statements about the importance, virtue, or glory of people, events, or geographical areas.

5. Structure and Style

Structure Outline

Headword (title)

Article content (include subheadings if over 1,000 words)

Selected Works (for biographies only)

References and Further Reading (see section 6 for details and examples)

Byline (your name as you wish to see it in print)

"See also" cross-references (see section 6 for details)

Headword

This is the title of your article. Please present headwords boldfaced in upper/lower case, with proper nouns and titles capitalized. Biographical headwords should give the individual's last name first, followed by the first name(s) in full and birth and death dates in parentheses.

Length of Entries

Text entries (not including bibliography and references) will range in length from 500 words to a maximum of approximately 5,000 words.

It is crucial that each contributor keep to the word length specified in the contract. The number of words commissioned per entry refers to the main body of text. Please indicate the number of words in your article(s), in parentheses, at the end of each entry.

Byline

Please type your name as you would like it to see it in print. It should follow the "References and Further Reading" ("Selected Works" for biographies) section.

End-References ("see also")

All cross-references for a particular entry should be listed at the end of that entry following the words "See also" in italics.

The Encyclopedia will also include a comprehensive index. Nevertheless, providing relevant cross-references adds to the usefulness of a reference work.

Foreign Terms

Many terms originating in languages other than English are accepted as part of the English language. Merriam Webster's Collegiate Dictionary, 10th edition, will be the guide employed by the copyeditors when determining what common nouns are acceptable as English. All such words should be typed in roman characters. For example:

ad hoc
non compos mentis
status quo ante
quid pro quo

Foreign terms not accepted as English should be put in italics. For example:

la condition humaine
Weltbild
janius clausis

Special Characters (e.g., cedilla, tilde, circumflex, breve)

If composed in Microsoft Word for Windows or a compatible program, the text can be submitted electronically containing any accented letters, symbols, or special characters. We may, however, request a printed copy as well.

Should any other word processing program be utilized, the contributor must supply a hard copy of the manuscript with all diacritical marks (special characters) either typed or hand-written in their respective places in the text.

Subheadings

Entries of 1,000 words or longer should be divided into sections with sub-headings. Sections should not be significantly longer than 1,000 words. Subheadings should be on a line of their own, and preceded and followed by a line space. Further divisions, with sub-subheadings, should be avoided.

6. References, Further Reading, and Cases and Statutes Cited

Note: References and further reading should appear in a single list, with the heading "References and Further Reading." References and further reading are not included in the total word count for the entry.

References and Further Reading

Suggestions for further reading should consist of the most relevant texts and, preferably, those
that are available to the general public. Limit your sources to the most recent, or most important,
books in English. The total number of items listed should normally be one or two per typed text page and should not exceed 15 items without consultation with the editor or publisher. If sources in languages other than English are essential (e.g., classics in the field), they may be included. A preferred English translation should also be specified if possible. Obscure and otherwise hard-to-find works should be avoided.

Special Cases

Specify an edition for any work; give standard editions of classic works rather than the most recent.

Avoid works that most users would not be able to find in a research library.

Bibliography Style Details for References and Further Reading

Note: Follow The Chicago Manual of Style, 15th edition, for bibliography style.

List items in alphabetical order of author surname.

To serve patrons of public and school libraries, try to cite at least some works that can be easily found.

Include (at least) one classic work, as well as (at least) one recent publication.

Arrange books and articles by a single author in date order.

For second and subsequent works by the same author, unless there are multiple authors, use 3-em dash (six hyphens), rather than repeat the author's full name. Next, list books co-authored by the primary author by the surname of the second author.

Examples of Bibliographic Formats:

Note: Titles of books are italicized in print. Use your word processor's italic font to indicate italics to the compositor.

Authored Books
Rice, Keren. A Grammar of Slave. Berlin: Mouton de Gruyter, 1989.

Co-authored Books
Levin, Beth and Malka Rappaport Hovav. Unaccusativity. Cambridge, Mass.: MIT Press, 1995, 1994.

Edited Books
Dorian, Nancy C., ed. Investigating Obsolescence. Cambridge, Mass.: Cambridge University Press, 1989.

Co-edited Books
Paradis, Carole and Jean-François Prunet, eds. The Special Status of Coronals: Internal and External Evidence, San Diego, Calif.: Academic Press, 1991.

Articles in Books
Yip, Moira. "Coronals, Consonant Clusters, and the Coda Condition" In The Special Status of Coronals: Internal and External Evidence, edited by Carole Paradis and Jean-François Prunet, 61-78, San Diego, Calif.: Academic Press, 1991.

Journal Articles
Anderson, Christopher J., and Yuliya V. Tverdova. "Corruption, Political Allegiances, and Attitudes Toward Government in Contemporary Democracies." American Journal of Political Science 47, no. 1 (2003): 91-109.

Note: Please be sure to add the issue number or season as well as the volume number and year.

WWW Sites
Clermont, Kevin M. "Judicial Statistical Inquiry Form,"
http://teddy.law.cornell.edu:8090/questata.htm, (1995- ).

Cases and Statutes Cited
When applicable, articles will have a list of cases and statutes cited at the end of the article. This will be a subheading and will follow the References and Further Readings section. List case citations (in alphabetical order) followed by statute citations (in alphabetical order) in one list.

Example:

Cases and Statutes Cited

Cannon v. United States, 116 U.S. 55 (1886), vacated 118 U.S. 355 (1886).
Dartmouth College v. Woodward, 17 U.S. 518 (1819).
Ex Parte Harris, 4 Utah 5, 5 P. 129 (Utah 1889).
In re Snow, 120 U.S. 274 (1887).
The Late Corporation of the Church of Jesus Christ of Latter-Day Saints v. United States, 136 U.S. 1 (1890).
People v. Ruggles, 9 Johns 290 (N.Y. 1811)
United States v. Snow, 4 Utah 280, 313 P. 501; appeal dismissed, 118 U.S. 346 (1886).
Edmonds Act, Act of Mar. 22, 1882, c. 47, 22 Stat. 30.
Edmonds-Tucker Act, Act of Mar. 3, 1887, c. 397, 24 Stat. 635.
Morrill (Anti-Polygamy) Act, Act of July 1, 1862, c. 126, 12 Stat. 501.
Poland Act, Act of June 23, 1874, c. 469, 18 Stat. 253.

7. Additional Style Points

Footnotes and Endnotes

Please do not include footnotes and endnotes in your entry. If you must directly quote from a secondary source, please incorporate the source into the text, e.g., "As Keren Rice noted in A Grammar of Slave, the language "as spoken in the communities of . . ." Full publication data for A Grammar of Slave would then be included in the References and Further Reading section.

In general, do not use quotations. If you do include a quotation, however, the exact spelling and punctuation of the original should be faithfully copied. Indented quotations should not have quotation marks unless they report conversation. They should be double-spaced like the rest of the typescript. Your own interpolations into quoted matter should be clearly enclosed in square parentheses [brackets]. Display source lines on a new line.

Abbreviations and Acronyms

Any abbreviation or acronym you employ should appear in full on its first appearance in the entry, with the abbreviation or acronym in parentheses: e.g., Organization of Petroleum Exporting Countries (OPEC). The acronym alone can then be used throughout the rest of the article.

Capitalization

Follow Webster's Collegiate Dictionary, 10th edition, for capitalization style.

Numbers

Generally write out all numbers up to and including one hundred, as well as any numbers that can be written in two words (e.g., three hundred, forty-five hundred). The exception to this rule occurs when a heavy cluster of numbers appears within a single sentence or paragraph, in which case numerals should be used.

Spell out fractional amounts (e.g., two-thirds, three-fourths); for numerical ranges use expressions such as "170 to 179" in regular run of text and "pp. 170-179" for page ranges.

When dealing with percentages in running text, use numerals for the amounts and spell out the word percent (e.g., "While 53 percent of the students. . ."). When percentages appear in parentheses to provide greater detail, use numerals and the percent symbol (e.g., "The majority (53%) of the students. . .").

Dates and Time

Avoid phrases that tie the text too closely into the time of writing such as "recently," "lately," "up to date," "latest," and the like. For a similar reason, avoid topical allusions, or examples calling for a relatively local type of knowledge.

Use the month, day, year format, and when necessary, use C.E. and B.C.E. (rather than A.D. and B.C.):
      October 6
      October 1775
      October 6, 1775 (comma after the year when followed by text)
      16 B.C.E.
      21 C.E.

In referring to time periods, please observe the following styles:
      the 1700s, the 1880s, the mid-1900s
      nineteenth century (noun)
      nineteenth-century (adjective)
      mid-eighteenth century (noun)
      mid-eighteenth-century (adjective)
      between 1780 and 1785 (but) the 1780-1785 period

Measurements

Use the customary U.S. system of measurement for distance, weights, and measures (e.g., use miles not kilometers). When appropriate (as in foreign contexts), give metric equivalents in parantheses.

Emphasis

Please avoid the use of underline and bold for emphasizing the text proper. If you cannot avoid the emphasizing of a particular word or phrase that you feel is important, please use italics.

Fact-Checking

Please check names, place names, dates, and other basic information in the text and bibliographies of entries.

Illustrations

When writing your article, please think about materials that will illustrate the issue or topic for the reader and send us suggestions. If you have appropriate photographs and visual materials, please send us a copy, along with all information necessary to obtain permission from the copyright holder. Note that in books and journals information about the copyright holder is usually given in the picture caption or in the acknowledgments or credits section in the front or back matter.

Hyphenation

Please do not use any automatic hyphenation function on your word-processing package or add end-of-line hyphens by hand.

Identification of People and Places

Most readers of your article will not be specialists in your field. For their benefit, give chronological, geographical, or cultural clues to identify people and concepts mentioned in your article wherever appropriate. Give full names of people on first mention in your article, using only surnames thereafter. For example, refer to "Nelson Mandela" initially and thereafter use "Mandela."

Italics

Please use the italic function in your word-processing program to indicate matter that should appear in italics in print, for example: titles of books, cases, plays, long poems, and names of ships.

Language

Please use gender-neutral language as much as possible.

Some Suggestions

Man Person, individual
Mankind Humans, people, humankind

Punctuation

Use the final series comma (e.g., "We will discuss statutes, laws, and regulations.").
Place periods and commas within quotes.
Place colons and semicolons outside quotes.
Begin a complete sentence after a colon with a capital letter.
Use "'s" for possessives even when the singular word ends with an "s" (e.g., Estes's).

8. Deadlines

Although encyclopedia production is a long process, we schedule editing and typesetting of the entry manuscripts in batches, and it is important that you meet the deadline specified in your contract. If circumstances change after you sign the contract, and you cannot meet the deadline, please request an extension from Routledge. We will work with you to agree on a new deadline that works for your schedule and ours.

9. Submission of Entries

Your manuscript should be saved in a Word for Windows compatible format and be submitted via e-mail to USLatinRelations@taylorandfrancis.com

Remember to:

number each page consecutively

put your name and affiliation at the end of each entry in your preferred form. If you are writing more than one entry, please send them separately, and include your name and word length with each entry.

10. Permissions for Quotations and Borrowing from Yourself

Wherever possible, avoid quotation from previously published works protected by copyright, even if they are your own. We suggest this for two reasons: (1) to avoid the necessity of securing written permission to reprint material from copyrighted sources, and (2) to ensure that the articles are truly fresh and original. Quotation of prose extracts of more than 300 words from a single source is not acceptable. Also, please note that poetry and song lyrics of the modern period (1920 to the present) should not be quoted because of the severe restrictions on their use without permission and the payment of fees.

Although Routledge will routinely check articles for materials that may require permission to reprint, it is ultimately the contributor's responsibility to determine the copyright status of sources quoted. Please note that the responsibility for securing permission to reprint (and payment of any associated fees) also lies with the contributor. Submit all necessary letters of permission to Routledge along with the manuscript.

11. Contact

Please address all correspondence to:

Development Editor, Encyclopedia of US-Latin American Relations
E-mail: USLatinRelations@taylorandfrancis.com
270 Madison Avenue, 3rd Floor
New York, NY 10016

If you would like to propose a reference work, please contact:

Mark Georgiev
Editor, Routledge Reference
MGeorgiev@taylorandfrancis.com